CIVIL ENGINEERING DEPARTMENT Writing Up Project Reports
CIVIL ENGINEERING DEPARTMENT
Writing Up Project Reports
1. The report must be written in English, using
simple words, but no abbreviations, such
as “it’s”, “he’d”
instead of “it
is” “he would”
or “he had”.
Use double line spacing, and short sentences. The
important thing in technical report writing is that it
should be easily
understood. Technical reports
are generally written
in the passive voice. All figures and tables must have an explanatory
title, and must be numbered in the same order as they are referred to in the
text.
2. The report should consist of the following
parts:
a) Title page:
This
should contain a
suitable title for
your report, such as “Summer training report on the
construction of Guzelyurt Dam”, followed by your name, surname, student no.,
department, university, and at the bottom of the page, the month and year of
completion of the report.
b) Abstract: This should
summarize, in about 200-300 words, the contents of the report, and enable the
reader to decide whether the report is within his or her field of interest. The
abstract cannot be considered as a part of the main report, in the sense that
you cannot skip items just because you have mentioned them in the abstract. No
references are generally given in the abstract.
c) Acknowledgements:
This is a sign of courtesy to acknowledge the help received from
any person(s) or
organization(s) during the
course of your work.
d) Table
of Contents: This
should list the
main sections and
the subsections of the report, together with the pages on which they
start.
e) The main body of the report:
This should consist of the following.
(i) An introduction:
In the particular case of summer training reports (STR), this
should give information
about where you
did the training, the general
type of work on which you were engaged, short information about
the firm or
other organization where
you have done the summer
training. etc.
(ii) Logical sections on what you want to present:
In the special case of the STR start by the type of work on which you have been
mostly engaged; do not
include text book
information, unless absolutely necessary, and
if you want
to give such
information refer to it briefly, giving
references where the
reader can find
more information about the subject.
(iii) Conclusions:
This should summarize the outcome of your work, and may include suggestions.
(iv) Appendices:
Any subsidiary material such as the details of certain topics should be placed
in an appendix (or appendices).
(v) Notation:
All abbreviations and symbols must be defined where they first appear
in the text,
and these definitions
must be listed separately for
Abbreviations and Symbols
(in alphabetical order firstly of Latin, then of Greek symbols),
at the end of the report.
(vi) References: Mode
of quoting and listing references
should be standardized as
follows.
***
In the text:
Give the author’s (or
authors’) surname(s) (adding “et al.” After the first name,
if there are
more than two authors),
and the year
of publication as, e.g.,
“Smith (1992) has
solved the problem…“or” results in higher strength
(Marsland et al., 1988).” If you have not seen a particular reference (e.g.
Casagrande, 1936) yourself, state, e.g.,
“… proposed by
Casagrande (1936) (quoted
by Bishop, 1971),“and do not include Casagrande (1936)
in your list of references.
***
In the list of references:
Arranged in
alphabetical order of authors surnames.Follow these examples quoted from a conference, a
journal, and a book:
Kristianovic, S.A.
& Zheltov, Y.P.
(1955) Formation of
vertical
fractures by
means of highly-viscous liquid.
Proc. 4th Wld Petrol Cong., RomL-,2,579-586.
Skempton,
A.W. (1954). The
pore pressure coefficients
A and B. Geotechnique. 4, NO.4, 143-147.
Terzaghi, K. (1943). Theoretical soil
mechanics. Pp.8-24, New York:Wiley. September 1994.
About Author:
I am Thomas Britto here to share my experiences in the civil engineering field to all my readers.Today many students are struggling to buy books at high prices. So I decided to start a blog and share my experience and knowledge with all my readers.
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