Preparation of Papers in Two-Column Format for the IEEE
Proceedings
CD-ROM
(16
pt. Times New Roman Font, Bold, Centered, Initial Caps)
Abstract
– These instructions give you basic guidelines for preparing your journal
quality paper for the Conference Proceedings.
The Proceedings will be published in a CD-ROM (color) and papers may
also be published later in print (B&W).
CD-ROM Proceedings will be available at the Conference. The normal length of the paper must be kept
to six (6) pages maximum.
The Conference Proceedings will be published
from the copy prepared by each author as provided in your original
manuscript. Printed pages will be
limited to those of Conference Proceedings quality. Please follow the instructions closely. Your manuscript will be reproduced exactly as
we receive it; please check and correct spelling and grammar mistakes before
uploading the final manuscript. If
errors are detected after the fact, you are allowed a total of three uploads at
the abstracts website.
II. GENERAL INSTRUCTIONS
A. Paper Size
Prepare your
paper in full-size format, on A4 size (210mm by 297mm).
B. Margins
Top = 18mm
(0.75”), bottom = 25mm (1”), side = 18mm (0.625”).
C. Pagination.
Number
each page 17.5mm (0.5”) at the bottom center in 12 pt. font. (Applies to both
Word and PDF)
D. Columns
Two columns,
84mm (3.5”) wide, separated by 6mm (0.25”), fully justified.
E. Font
Times New
Roman. If other fonts are used for
specialty items, you must include font files with your email. See Table 1 for type sizes.
F. Style
Secondary
Headings are flush left, numbered with cap letters (A., B., etc.)
Tertiary
headings are indented, numbered with Arabic numbers followed by a right
parenthesis.
Paragraph
indent for body text is 5mm (0.25”).
The
“Acknowledgments,” “References” “Appendix,” and “Appendix Title,” are
centered. The Roman numerals used to
number the section headings are optional.
If you do use them, number “Introduction,” but not “Acknowledgment” or
“References.” See Table 1 for all font point sizes
G. Variables
Variables are
in italics throughout the paper.
H. Equations
Number
equations consecutively with equation numbers in parentheses flush with the
right margin, as in (1.1), (1.2), (2.1), (2.2), etc.. To make your equations more compact, you may
use the solidus ( / ), the exp function, or appropriate exponents. Italicize Roman symbols for quantities and
variables, but not Greek symbols. Use a
long dash rather than a hyphen for a minus sign. Use parentheses to avoid ambiguities in
denominators. Punctuate equations with
commas or periods when they are part of a sentence, as in
a+b=c. (1.1)
Be sure that
the symbols in your equation have been defined before the equation appears or
immediately following. Use “(1.1),” not
“Eq. (1.1)” or “equation (1.1),” except at the beginning of a sentence:
“Equation (1.1) is …”
I. Figures
Figures must
occupy a single column, if possible, and must be image inserted in place. The caption is under the figure.
All reference
to the figure use “Fig.” followed by the figure number. Fig. is also used in the caption.
J. Tables
Tables must
occupy a single column, if possible, and must be printed in place. The name is
above the table.
|
TABLE I
TYPE SIZES FOR
PAPERS
|
|||
|
Type
size
(pts.)
|
Appearance
|
||
|
Regular
|
Bold
|
Italic
|
|
|
8
9
10
12
16
|
Table captions,a
table
superscripts
Section titlesa,
references,
tables, table namesa
, first
letters in table
captionsa, figure captions, footnotes, text subscripts, and
superscripts, main text, equations, first letters in section titlesa
Authors’ affiliations
|
Abstract
Authors’ names
Paper
title
|
Sub-
heading |
|
Times
N. R.
|
aUppercase
|
|
|
K. Figures and Tables
Place figures
and tables at or near the top or bottom of columns where possible. Large figures and tables may span across both
columns. Figure captions must be below
the figures; table captions must be above the tables. Avoid placing figures and tables before their
first mention in the text. Use the
abbreviation “Fig. 1,” even at the beginning of a sentence.
Figure axis
labels are often a source of confusion.
Try to use words rather than symbols.
As an example, write the quantity “Magnetization,” or “Magnetization,
M,” not just “M.” Put units in parentheses.
Do not label axes only with units.
In the example, write “Magnetization (A/m)” or “Magnetization (A/m-1),”
not just “A/m.” Do not label axes with a ratio of quantities and units. For example, write “Temperature (K),” not
“Temperature/K.”
Multipliers can
be especially confusing. Write
“Magnetization (kA/m)” or “Magnetization (103 A/m).” Do not write
“Magnetization (A/m) x 1000” because the reader would not know whether the top
axis label in Fig. 1 meant 15 000 A/m.
or 0.015 A/m. Figure labels must
be legible, about 8‑point type.
L. Photographs
Color or black
and white photos must occupy a single column, if possible, and images must be
embedded. The caption is under the
photograph.
M. Abbreviations and Acronyms
Define
abbreviations and acronyms the first time they are used in the text, even after
they have been defined in the abstract.
Common abbreviations such as IEEE,
SI, MKS, CGS, sc, dc, and rms do
not have to be defined. Do not use
abbreviations in the title unless they are unavoidable.
III. HELPFUL HINTS
Maintain
uniformity throughout paper. Produce for
maximum legibility. Type must be clear and crisp. The CD will be produced in color, so we suggest that all pictures be in color.
 |
|||
 |
|||
15
 |
10
5
0
0 1 2 3 4 5
Applied Field (104
A/m)
Note how the caption
is centered in the column.
Do not use poor
quality photostats, Ozalids, blueprints, hectographs, or photocopies. Maintain a firm, even dark, sharp impression
throughout copy. Shades of blue, green,
and brown do not reproduce effectively.
A. Subheadings with Letters
Use two spaces
after periods (full stops). Hyphenate
complex modifiers: “zero-field-cooled magnetization.” Avoid dangling
participles, such as, “Using (1), the potential was calculated.” Write instead,
“The potential was calculated using (1),” or “Using (1), we calculated the
potential.”
Use a zero
before decimal points: “0.25,” not “.25.” Use “cm3,” not “cc.” Do
not mix complete spellings and abbreviations of units: “Wb2/m2” or “webers per
square meter,” not “webers/m2.” Spell units when they appear in text: “…a few
henries,” not “…a few H.” If your native language is not English, try to get a
native English speaking colleague to proofread your paper.
B. Units
Use either SI
(MKS) or CGS as primary units. (SI units
are encouraged.) English units may be used as secondary units (in
parentheses). An exception would be the
use of English units as identifiers in trade, such as “3.5-inch disk drive.”
Avoid combining
SI and CGS units, such as current in amperes and magnetic field in
oersteds. This often leads to confusion
because equations do not balance dimensionally.
If you must use mixed units, clearly state the units for each quantity
that you use in an equation.
C. References
Number
citations consecutively in square brackets [1].
The sentence punctuation follows the bracket [2]. Refer simply to the reference number, as in
[3]. Do not use “Ref. [3]” or reference
[3]” except at the beginning of a sentence: “Reference [3] was the first …”
Number
footnotes separately in superscripts.
Place the actual footnote at the bottom of the column in which it was
cited. Do not put footnotes in the
reference list. Use letters for table
footnotes (see Table I). IEEE
Transactions no longer use a journal prefix before the volume number. For example, use “IEEE Trans. Magn., vol. 25,” not “vol. MAG-25.
Give all
authors’ names; do not use “et al.” unless there are six authors or more. Papers that have not been published, even if
they have been submitted for publication, must be cited as “unpublished”
[4]. Papers that have been accepted for
publication must be cited as “in press” [5].
Capitalize only the first word in a paper title, except for proper nouns
and element symbols.
For papers
published in translation journals, please give the English citation first,
followed by the original foreign-language citation [6].
IV. SOME COMMON MISTAKES
The word “data”
is plural, not singular. The subscript
for the permeability of vacuum 0 is zero, not a lowercase letter
“o.” In American English, periods and commas are within quotation marks, like
“this period.” A parenthetical statement
at the end of a sentence is punctuated outside of the closing parenthesis (like this). (A parenthetical sentence is
punctuated within the parentheses.)
A graph within
a graph is an “inset,” not an “insert.”
The word alternatively is preferred to the word “alternately” (unless
you really mean something that
alternates). Do not use the word
“essentially” to mean “approximately” or “effectively.” Be aware of the different meanings of the
homophones or homonyms, “affect” and “effect,” “complement” and “compliment,”
“discreet” and “discrete,” “principal” and “principle.” Do not confuse “imply” and “infer,” nor
“ensure” and “insure.” The prefix “non”
is not a word; it must be joined to the word it modifies, usually without a
hyphen.
There is no
period after the “et” in the Latin abbreviation “et al.” The abbreviation “i.e.” means “that is,” and
the abbreviation “e.g.” means “for example.”
When using these abbreviations, they should be followed by a comma,
e.g., as used in this sentence. An
excellent style manual and source of information for science writers is [7].
ACKNOWLEDGMENT
The preferred
spelling of the word “acknowledgment” in America is without an “e” after the
“g.” Try to avoid the stilted
expression, “One of us (R. B. G.) thanks …” Instead, try “R.B.G. thanks …” Put sponsor acknowledgments in the unnumbered
footnote on the first page.
REFERENCES
[1] G.
Eason, B. Noble, and I.N. Sneddon, “On certain integrals of Lipschitz-Hankel
type involving products of Bessel functions,” Phil. Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
[2] J. Clerk
Maxwell, A Treatise on Electricity and
Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, 1892, pp.68-73.
[3] I.S. Jacobs and
C.P. Bean, “Fine particles, thin films and exchange anisotropy,” in Magnetism, vol. III, G.T. Rado and H.
Suhl, Eds. New York: Academic, 1963, pp. 271-350.
[4] K. Elissa,
“Title of paper if known,” unpublished.
[5] R. Nicole, Title
of paper with only first word capitalized,” J. Name Stand. Abbrev., in
press.
[6] Y. Yorozu, M.
Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy studies on
magneto-optical media and plastic substrate interface,” IEEE Transl. J.
Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th Annual Conf.
Magnetics Japan, p. 301, 1982].
[7] M. Young, The
Technical Writer’s Handbook. Mill Valley, CA: University Science, 1989.
About Author:
I am Thomas Britto here to share my experiences in the civil engineering field to all my readers.Today many students are struggling to buy books at high prices. So I decided to start a blog and share my experience and knowledge with all my readers.
Let's Get Connected: Twitter | Facebook | Google Plus
No comments
Post a Comment